- Representative Director and President
- Nitto Co., Ltd. Masaru Hosoi
Nitto Co., Ltd. (hereinafter, "the Company") is entrusted with campaigns and marketing promotion by clients, and handles personal information from customers in this process. Personal information on customers participating in campaigns is important information for customers, and the Company recognizes that the appropriate storage and protection of such information is of the highest priority. Furthermore, the personal information handled by the company also includes information on the Company's employees, and steps are taken to protect such information along with customer information.
1.Definition of Personal Information
Personal information refers to the name, date of birth and other descriptions contained in such information, or information able to be used for the identification of individuals by individually assigned numbers, etc. (including information that cannot be used alone for identification, but can be easily referenced to other information for identifying individuals). The Company shall protect all personal information handled in its operations such as customer information received from clients and employee information.
2. Acquisition, Use and Provision of Personal Information
The Company receives personal information on customers when entrusted with operations by clients. The Company shall state the purpose of handling personal information in entrusted operations and use such information within the scope of the entrusted operations. Furthermore, the Company shall explicitly state the purpose of personal information obtaining in employee information forms, etc., shall only use such information within the scope agreed to in advance by the person in question, and shall not use such information for any other purpose. Furthermore, the Company shall not provide personal information to a third party without obtaining prior consent from the person in question. The Company shall stipulate detailed rules on the acquisition, use and provision of information as a Management System Document, and conduct operations in accordance with said rules.
3. Prevention and Rectification of Incidents
The Company shall appoint a Personal Information Protection Manager and establish a management system for the prevention of incidents such as the leakage, loss and damage of personal information. Furthermore, the Company shall take various steps such as access management for offices and security measures in computer systems. The Company shall establish provisions on emergency responses in case an incident occurs, clarify the emergency contact network and recovery procedure, and take steps to minimize incidents. At the same time, the Company shall publicly announce incidents to prevent secondary damage occurring, strive to identify the cause of such incidents and take corrective measures for the future.
4. Legal Compliance
The Company shall comply with laws concerning the protection of personal information such as the Act on the Protection of Personal Information, directives and guidelines stipulated by government agencies, JISQ15001 and other provisions.
5. Ongoing improvement of the Personal Information Protection Management System
The Company shall conduct ongoing reviews and improvements through audits and inspections of operations with regard to the handling of personal information and personal information protection management systems in order to constantly maintain the best possible personal information protections in response to social conditions, technological advancements and changes in the environment.
6. Responses to Complaints and Consultation
Personal Information Contact
- Personal Information Protection Manager
The Company has registered with the following certified personal information protection organization.
The following contact point also accepts complaints and inquiries concerning the Company’s handling of personal information.
For details, please refer to the JIPDEC Website.
Complain Resolution Contact
- Personal Information Protection Complaint Consultation Office
- Roppongi First Building, 9–9 Roppongi 1– chome, Minato–ku Tokyo, 106–0032